TAS Books 2

Customers & Sales Ledger

Maintain and instantly access all customer details, products and services.
Debt manager produces four stages of correspondence for overdue accounts.
Drill-down facility reveals full transaction details of any financial figure.
5-year history of monthly transactions, sales, cost and profit summaries for customers, with flexible 2D or 3D graphs.
Customer reports for day-by-day sales analysis,statements, and remittance advice.
Ability to charge interest on overdue accounts.
Email quotations, pro-formas, invoices and statements to your customers.

Suppliers & Purchase Ledger

Record and control supplier details, transactions, credit limits, settlement and discount terms.
Process batches of invoices and credit notes quickly and easily.
Automatic remittance advice analysis and production of cheques.
Analyse purchases and allocate to accounts.

Nominal Ledger

Capacity for multiple income and expense accounts (with dedicated budgets), multiple departments, 12/13 accounting.
Reporting of profit & loss statements, balance sheets, supporting schedules - with optional previous period/year comparisons.

Cash, Bank & ePayments*

Cash flow reporting.
Point and click bank reconciliation.
Recurring payments and receipts function.
Drill-down facility links payments or receipts to the relevant transaction or invoice.

VAT & Auditing

Use of Standard and Cash Accounting/'Moneys Received' schemes with separate VAT return forms.
Audit and VAT functions reduce audit fees and enable straightforward VAT inspections.
Compatible with EC VAT and EC Sales List/VIES statements.

Goods & Services Invoicing

Design invoices, or use the standard formats.
Recall customer product and service details for orders and invoices.
Invoice in product or service-type formats with automatic recall of standard paragraphs, pricing and discounts.
Convert quotations, pro-formas and delivery notes to orders and invoices.

Marketing & Analysis

Measure the effectiveness of advertising, direct mail or marketing campaigns.
Track incoming orders, sales, costs and margins, both before and after fixed costs.
Calculate the lifetime value of customers via source-of-sale codes.
Analysis module exports historical data to graphs to identify leading/failing products, sources of sales, locations of expenditure, campaign profits and best customers - with drill-down facility.

Project Costing

Examine income and expenditure on individual projects using job analysis codes from customer and supplier invoices.
Accurately check the profitability of individual projects.

Additional Functionality

Sales invoices can optionally contain a second currency equivalent column.

System Requirements

Minimum Hardware
A PC with a Pentium (or compatible) 400MHz processor with 128MB memory and at least 500MB of free hard disk space.
An SVGA monitor (1024x768) with 24-bit colour.
Your Orbitas broaband connection

Recommended Hardware

A PC with a Pentium (or compatible) 2GHz processor with 512MB memory and at least 500MB of free hard disk space.
An SVGA monitor (1024x768) with 32-bit true colour.
Your Orbitas broaband connection

Operating Systems & Software

Microsoft Windows XP or Microsoft  Windows 2000. Microsoft .NET v2 framework
Microsoft Internet Explorer v6 or higher
Adobe Acrobat Reader v6 or higher.

Save reports as a PDF

No need to spend time printing reports.
TAS BOOKS allows you to save any report as a PDF file so it’s easier to share information with your colleagues or your accountant.
Simple save the file as a PDF and email them instead.

Fixed asset register

Allows you to track the purchase, disposal and depreciation of fixed assets.
No more having to work out depreciation or post journals every month.
TAS BOOKS allows you to set up the asset when it is acquired and it’ll run it automatically

Receipts and Payments allocated

TAS BOOKS allows you to automatically allocate payments and receipts against the oldest outstanding invoice.

Streamlined customer statement process Save time when creating customer statements.
TAS BOOKS allows you to set up customers so that they only receive a paper or email statement.
Or if you prefer you can set them up to receive both.

Ledger date manager TAS BOOKS has a single place to change all ledger dates and close off previous periods which saves you time from having to go into each separate ledger in the program.

Payment / Receipts in batch entry
The batch entry screens now allow you to enter supplier payments and customer receipts faster, especially when entering bulk transactions.

Retail gross pricing TAS BOOKS allows you to specify a customer as retail which means as you enter the gross price TAS BOOKS works out the net and the VAT.
This gives you greater flexibility and saves you time, you can now invoice for those ‘tricky’ amounts such as £12.99 inc VAT which is not possible under the normal way of calculating VAT.

Changed / deleted transaction audit trail
Enhancements to the Account Processor technology allow you to see who made changes and what the changes were.
Easier auditing will save you time and can also lead to lower accountant / audit fees.

Reporting defaults When you run a report the next time you go to run the same report TAS BOOKS remembers the same settings which saves you time by not having to choose the same setting over again.

TAS Inform A TAS newsfeed built into TAS BOOKS Today keeping you up to date with any new support issues.

Please ensure that you have the latest Microsoft Windows service packs and updates installed, including those for the .NET v2 framework.

TAS BOOKS 2 is not designed to operate on Windows 95/98/ME/NT.